Data center site new otemachi

Steps from visitor registration to entry

※1 The link in the temporary URL email for issuing a one-time password expires after one month. If the link expires after one month, it will be invalidated. If it is invalidated, you will need to log in to BOIS as a BOIS user and issue a one-time password.

Registering visitors

To enter the data center, you must register in advance and be issued a one-time password for initial entry for each visitor.

1. Click Visitor management in the Service Menu , then click Shin-Otemachi Site

   

2. From the left dropdown menu click Registration.

   

3. Please enter each item using the matrix below as a reference and click Register.

   Item	Contents・Operation
   Type (required)	Select the type of visitor. General Visit: Select this if you are registering someone who belongs to a company. Vendor: Select this if someone from an external organization such as a maintenance company will be visiting.
   Permission Group (required)	Select a group with permissions to pass through the security gate
   Validity Period (required)	By default, the expiration date is the end of June of the same year as the registration date (or the following year if the registration date is in June).You cannot enter the museum outside of the validity period. Also, if you select a custom validity period, you can register any validity period (up to 1 year). However, if you select a custom expiration date, you will not be notified of the expiration date via email.
   First visit date (required)	Please enter the date when the registered visitor will first enter the building. However, if the visitor enters the building on a date other than the first visit date, they can still enter the building as long as it is within the validity period. This information is for reference purposes only to ensure that the biometric registration process goes smoothly.
   Name (Required)	Enter the visitor's name
   Furigana (required)	Enter the visitor's furigana in alphabetical order.
   Email (required)	Enter the visitor's email address
   Tel (required)	Enter the visitor's phone number
   profile image	If necessary, upload a profile image for the visitor. This is useful when you want to match the face photo with the name in the visitor list display, etc.
   Department	Enter the visitor's department
   Vendor Affiliation	Enter the name of an external organization such as a maintenance company. When managing external organizations, you can search for the vendor's company name from the list. This field is required only when you select Vendor as the type.

Update the expiration date of a visitor

For visitor information that will expire within one month, a button to update expiration date will be displayed. Once the deadline has passed, the relevant visitor will be automatically disabled and will no longer be able to enter the museum. If you wish to continue entering the museum, please update the expiration date. Additionally, if the default validity period is selected when registering for admission, the expiration date for the admission will be the end of June of the same year as the registration date (or the following year if the registration date is in June) .Only in this case, a notice regarding the renewal of the expiry date will be sent to the BOIS user's email address one month before the expiry date.

※1 Even after it has been invalidated, it is possible to renew the expiration date.

1. Click Visitor management in the Service Menu , then click Shin-Otemachi Site

   

2. Search for and click on the desired visitor.

   

3. Click Renew expiration date

   

Process from MDF entry application to entry

※1 The link in the temporary URL email for issuing a one-time password expires after one month. If the link expires after one month, it will be invalidated. If it is invalidated, you will need to log in to BOIS as a BOIS user and issue a one-time password.

Apply to enter MDF

You must apply in advance to enter the MDF room of the data center.

Only construction workers (construction contractors) are allowed to enter the MDF room in the presence of our staff.

1. From the Services menu, click on MDF Entry Management, then click on New Otemachi Site.

   

2. Click apply from the left tree menu .

   

3. Please refer to the matrix below to select your application items.

   Item	Contents・Operation
   Permission Group (required)	Select a group that compiles the permissions required to pass through the security gate
   Applicant (required)	Enter the name and phone number of the person applying for entry. This will be the contact information for the carrier (construction contractor) when entering the building and if any matters requiring confirmation arise.
   Work content (required)	Select the work content. The available work time will change depending on the work content.
   Date of admission (required)	Enter the entry date.
   Working hours (required)	Select the start and end time for work.
   Carrier Name (Required)	Enter the carrier name.
   Line type	If the line type has been determined at the time of application, enter the line type.
   Line ID	If the Line ID was confirmed at the time of application, enter the Line ID.
   Our contract number	If you know the contract number listed on your order, please enter it here.
   Worker name	Enter the name of the carrier (construction contractor) who will actually be entering the facility. If the person in charge has not been decided yet or there are many candidates, do not enter the name here, but write that in the comments.
   Worker name (alphabetical)	Enter the name of the carrier (construction company) who will actually be entering the facility.
   Operator Tel	Enter the phone number of the carrier (construction company) person who will actually be entering the premises.
   Email for issuing one-time password (required)	Enter the email address to which the one-time password will be sent when it is issued.
   Worker profile image	If necessary, upload a profile picture of the carrier (construction company) person in charge. This is useful when you want to match the face photo with the name in a list display, etc.
   remarks	This is a free-entry field, but if the carrier (construction company) person in charge has not been determined and there is a list of multiple candidates, entering the list of candidates here will enable us to process the entry process smoothly.

Comment on MDF admission application

After applying for MDF entry, you can post comments between BOIS users and our staff. When you post a comment, a notification email will be sent to the BOIS user's email address.

Apply for loading/unloading

When bringing in or taking out goods to the data center, you will need to apply for loading/unloading in advance only if you are using the elevator dedicated to loading/unloading between the second basement parking lot and the data center floor .

1. From the Services menu, click Loading/Unloading management, then click New Otemachi site.

   

2. Click on Registration from the left dropdown menu.

   

3. Please refer to the matrix below to select your application items.

   

   type	Item	Contents
   Delivery	Bringing in by taxi or private car	Choose this option if you plan to park your taxi or car in the loading and unloading parking lot on the second basement floor of the building and use the elevator dedicated to loading and unloading to bring in your items.
   Delivery	Use a transport company to bring in	Select this option if you plan to park the delivery company's vehicle in the loading and unloading parking lot on the second basement floor of the building and use the elevator dedicated to loading and unloading to bring in the goods.
   Carrying out	Bringing in by taxi or private car	Choose this option if you plan to park your taxi or car in the loading and unloading parking lot on the second basement floor of the building and use the elevator dedicated to loading and unloading.
   Carrying out	Use a transport company to bring in	Select this option if you plan to park your delivery company's vehicle in the loading and unloading parking lot on the second basement floor of the building and use the elevator dedicated to loading and unloading.
   home delivery	Request delivery at the counter	Select this option if you wish to send relatively small parcel-sized items such as parts or boxes that are left over from work at the data center. Unlike loading and unloading, there is no need for you to request collection in advance.

4. Please refer to the matrix below to enter each item and click Apply.

   If you use a taxi or private car (for both loading/unloading)

   Item	Contents・Operation
   Use of elevators exclusively for loading and unloading (required)	Select whether or not to use the elevator for loading and unloading
   Select the transportation method (required)	Choose a taxi or private car
   Service Group (PID) (required)	Select the target service group (project).
   Scheduled date of removal/removal (required)	Enter the planned date for loading or unloading.
   Scheduled loading/unloading times (required)	Select the start and end time for loading or unloading.
   Contact information on the day of delivery (required)	Enter your emergency contact information on the day of the work
   Notification email address	Enter the email address to which you would like to receive emails regarding loading and unloading. Multiple email addresses can be registered.
   Work Content	Enter the details of your application
   Item (required)	Enter the details of the item to be delivered or shipped.
   Vehicle information	Only for private cars, entering the vehicle number and selecting the vehicle type are mandatory.
   Temporary Storage Service	This is a service where we store your luggage for a certain period of time. In the case of bringing in your luggage, you can send the luggage to us in advance and receive it when you enter the building. In the case of removing your luggage, you can leave your luggage with us for a certain period of time until the visitor or the transport company removes it.
   remarks	Please use this for your notes, etc.

   If you use a transportation company (for both loading/unloading)

   Item	Contents・Operation
   Use of elevators exclusively for loading and unloading (required)	Select whether or not to use the elevator for loading and unloading
   Select a shipping company (required)	Select one of the three building-affiliated transport companies Japan Post, Sagawa Express, Yamato Transportor or another transport company. If you use a building-affiliated transport company, building staff will transport items between the underground parking lot and the data center floor only if the items are parcel-sized. If you use another transport company, the items must be transported by a visitor or the transport company regardless of size.
   Check item size	We will check the size of the item only if you select a delivery company affiliated with the building. **※2 Only if the item is the size required for delivery (the total of the length, width, and height is within 160 cm) , will building staff carry the item between the underground parking lot and the data center floor, so there is no need for visitors to carry it.
   Service Group (PID) (必須)	Select the target service group (project).
   Scheduled date of removal/removal (required)	Enter the planned date for loading or unloading.
   Scheduled loading/unloading times (required)	Select the start and end time for loading or unloading.
   Contact information on the day of delivery (required)	Enter your emergency contact information on the day of the work
   Notification email address	Enter the email address to which you would like to receive emails regarding loading and unloading. Multiple email addresses can be registered.
   Work Content	Enter the details of your application
   Item (required)	Enter the details of the item to be delivered or shipped.
   Vehicle information	Please enter this information only if you select ""Other shipping companies"". If you do not know the information at the time of application, you do not need to enter it.
   Shipping company information	Please enter this information only if you select ""Other shipping companies"". If you do not know the information at the time of application, you do not need to enter it.
   Temporary Storage Service	This is a service where we store your luggage for a certain period of time. In the case of bringing in your luggage, you can send the luggage to us in advance and receive it when you enter the building. In the case of removing your luggage, you can leave your luggage with us for a certain period of time until the visitor or the transport company removes it.
   remarks	Please use this for your notes, etc.

   If you use home delivery

   Item	Contents・Operation
   Item Size Check (Required)	We will check the size of the item. We cannot accept large items that exceed ※2 the parcel size (total of length, width, and height is within 160 cm).
   Select a shipping company (required)	Choose one of the following three options Japan Post, Sagawa Express, Yamato Transportor
   Shipping Note (Required)	With the home delivery service, unlike with carrying in and carrying out, there is no need to request collection from the shipping company in advance, but you will need to prepare a shipping slip in advance.
   Service Group (PID) (required)	Select the target service group (project).
   Scheduled pickup date (required)	Enter the date you plan to drop off your item at the counter.
   Work Content	Enter the details of your application
   Item (required)	Enter the details of the item to be delivered or shipped.
   remarks	Please use it for your notes, etc.

   ※2 Regarding the weight of parcels

   If we are unable to collect the package because it exceeds the weight defined by each carrier as a courier service, or if there is a large discrepancy between the weight stated on the shipping slip and the actual weight, we will contact you to confirm.

Comment on the application for loading and unloading

After applying for loading/unloading, comments can be posted between customers who have BOIS users and our staff. When a comment is posted, a notification email will be sent to the email address of the BOIS user who posted the comment and the address registered in the notification email address.